It’s that time of year, the festive season is just around the corner and employers around the country start to worry about the implications of having a Christmas Party for their employees. If they don’t have one, will they been seen as a ‘Scrooge’?  If they do have one, will they be exposing the Company to claims of sexual harassment, assault, and all manner of issues that can arise from high spirits and festive frolics?

UK legislation is transparent – the office Christmas party regardless of venue, time and location, is an extension of the normal working environment. As such employers are liable for all employees’ conduct.

How do I avoid being ‘Scrooge’ this Christmas?

This time of year is an ideal opportunity for employers to show their appreciation for their staff by holding a Christmas party.  As it is becoming apparent that some employers wince at the idea, an enjoyable party can still be held provided they take some precautionary steps….

·         A Christmas party policy, which sets out the Company’s responsibilities and the employees’ behavioural obligations, together with stringent consequences for failure to abide by the policy – reminding employees that all Company policies still apply any breach will result in disciplinary action.

·          Circulate a memo to all staff reminding them of your harassment and grievance policies and formulate a suggested party dress code keeping attire professional.

·          Limit free alcohol available to staff – don’t actively encourage any drinking games and ensure that food and soft drinks are on offer to alleviate the alcohol consumption.

·          Carry out a risk assessment of the venue and location.

·          Advise managers to lead by example.

·          Actively discourage discussing employment matters, such as promotion and pay rises.

·          Check that your Employers Liability insurance covers you for any claims, which may arise as a result of the Christmas party.

·          It may also be worth providing carriages to and from the venue.

One last thing to remember, do try to relax and enjoy the festivities!